Choosing the right fleet management software can often be the difference between a successful running fleet and a poorly managed one. Below are some simple tips that can help you consider if your current software is working to its maximum potential.
1. Identify your unique business needs
Most fleet management software (FMS) comes with a lot of bells and whistles that can easily distract businesses with ornamental features. Before the businesses look out for the right vendor, it’s good to clarify the basic needs of the FMS.
It’s important that fleets consider business size, business goals, and requirements, the best solution must be chosen that helps in achieving everything under the hood.
2. Define your fleet size and invest accordingly
Once, the business pre-requisites are clear, the next step forward is to select the features that businesses have a need for. In doing so you need to think about what’s important and practical for the size of your fleet:
- Small fleets: real-time GPS tracking, and a couple of integrations to reduce operational cost.
- Mid-level fleets: advanced telematics features such as vehicle diagnostic, fuel analytics, driver behaviour analytics in addition to GPS tracking.
- Large fleets: detailed vehicle diagnostics, mobile capabilities, and dedicated server in addition to basic features.
In this way, having the list of features beforehand according to the business size is a good practice to find a suitable solution.
3. Focus on real-time tracking
Taking the apt actions for the activities happening in the real-time is all-important to get the activity done every day with peak efficiency. It’s significant to know how the fleet and workforce are working in the real-time to make sure everything is working as expected.
The software must able to track vehicle location, driver behaviour, cargo safety, crossing speed limit, engine idling time, harsh braking, accident alerts, uncharted diversion, or theft issue in the real-time to effectively monitor and control the business processes.
4. Focus on the future
You’re in business, so you already know how important it is to keep an eye on the future. Change is inevitable and you need a system which is future-friendly and does not need to be constantly re-programmed.