Fleet Management Guide
A fleet is any mobile asset used for the delivery of people, product or services. This includes owned or lease assets as well as contracted services or even when a personally owned vehicle is used for work purposes.
Fleet Management is the function of operating this fleet. It is a integral component of the successful operation of an organisation and is focussed on the reduction of risk, optimisation of costs, reduction of environmental impacts and the maximation of employee safety.
AfMA has as its mission, to link People and Knowledge creating best practice, safety, sustainability and effective outcomes.
This Fleet Management Guide has been presented by AfMA to help guide our members through the many aspects of Fleet Management and the legislative, organisational, safety and environmental factors that need to be considered. There are many views and opinions as to how best to manage a fleet. This is one of many different approaches. The Guide is not meant to be all encompassing but identifies the issues required to be addressed and ways in which this might be achieved. This Guide is available to Members only.
The Fleet Management Assessment Guide forms an integral part of the Fleet Management Guide. This tool provides a series of questions that will facilitate the identification of risk or opportunities to improve aspects of the Fleet Management Process. Questions are cross linked to the relevant set of model policies and/or procedures, each with its own individual flow diagram, which can be adapted by the organisation to provide an active management process of the specified area. This tool is available to Members and Non-Members.
In partnership with National Road Safety Partnership Program
During 2016, the Australasian Fleet Management Association (AfMA) in collaboration with National Road Safety Partnership Program (NRSPP) and other major organisations launched the Safe Use of Mobiles in Vehicles Guide.
Whilst organisations recognise the opportunity to implement or review their use of mobile phone policy, AfMA believe the first step is to understand the existing cultures and attitudes towards using a mobile phone whilst in a vehicle. Therefore, AfMA is hosting a baseline survey for any organisation wanting to participate.
Organisations participating in the survey will be provided a survey link to be distributed to all employees. The survey is specific to each organisation and will capture responder’s state and departmental descriptions with a formal report being provided by AfMA once the survey is completed.
The survey responses are anonymous and the data remains the property of the organisation. AfMA will retain a copy of the data to be aggregated with all completed surveys. This aggregated data will be used to establish benchmarks and may be used to create other meaningful statistics noting the organisations name will remain confidential and undisclosed.
The SUMV baseline survey is available to Members and Non-Members. Click Here For More Information
Safer Motoring Guide
The Safer Motoring Guide is an Australasian Fleet Management Association fleet safety initiative co-funded by VicRoads and the Western Australia Road Safety Council. Organisations have a legal responsibility to provide a safe working environment for its workforce and to ensure the general public is not put at risk from the organisation’s transport activities. Structured in three parts, our intent is to provide both a systems overview and a procedural based approach. This allows you to see the procedure for one particular activity and how the process fits collectively into a holistic management approach, to give context to any fleet safety policy that is developed and how it fits into a wider fleet safety strategy. This publication is available to Members only.
Greener Motoring Guide
The Australasian Fleet Management Association Greener Motoring Guide provides a structured approach to practical fleet operations. It summarises a set of processes and procedures necessary to achieve fuel reduction, ancillary environmental benefits and cost savings within an organisation’s fleet operations. This publication is available to Members only.
Whole of Life Calculator
The Australasian Fleet Management Association is updating its Whole of Life Calculator from an Excel spreadsheet to a web based tool allowing Members to compare up to 4 different vehicles.
Many factors contribute to the whole of life cost of a vehicle. These include the vehicle’s fuel consumption, cost of fuel, kilometres travelled each year, maintenance/repair costs, tyre cost, roadside assistance, fringe benefits tax, insurance, insurance excess, remarketing costs, decommissioning costs, interest/notional interest on capital cost of vehicle and vehicle amortisation (difference between purchase price and residual/sale value).
The Whole of Life Calculator will provide you with the total lifecycle cost of the vehicle. This is broken down into a ‘cents per kilometre’ cost and a ‘dollars per month’ cost which can then be used to compare different vehicles or in analysing different scenarios for the same vehicle.
Collectively the whole of life cost analysis will form the basis of your vehicle replacement policy. Performance records from each make and model should be reviewed and problem models should be identified. Costs of downtime, lost productivity and the cost of alternate transport can be substantial and should not be ignored when turning over vehicles.
The Pedders Weight Matrix™ is a simple way to determine the weight of your vehicle from accessories, passengers, loads and towing. By selecting your vehicle and adds weight items such as vehicle accessories (e.g. bull bar, winch, tow bar), passenger loads (e.g. front and second-row occupants), general cargo and towing loads. The software then calculates the weight of the vehicle referenced against original manufacturer specifications and provides some information on the critical impacts on weight.
To access the weight matrix tool please contact AfMA office by email at firstname.lastname@example.org with your name, company and email.
AFMA acts as the conduit between fleet managers and the marketplace in order to bolster and grow the fleet industry. Without an effective, passionate and innovative network of supplier partners, fleet management goals cannot be realised.
AFMA assists supplier members build bridges between fleet professionals and their company. Our supplier director is the first port of call for fleet professionals seeking solutions and our supplier members get pride of place at our annual Fleet Conference & Exhibition, reap the prosperity of forming solid connections through state-based Professional Development Forums and make new contacts along the way.
Supplier members gain access to showcase their brand’s ideas and solutions through enviable advertising and sponsorship opportunities front-and-centre at our key events, enjoy content in our bi-monthly FleetDrive e-magazine, Afmanews.com.au site and social media channels.
The Australasian Fleet Management Association’s E-Newsletter, FleetDrive is designed to inform and stimulate discussion whilst bringing the latest and developing issues impacting on the vehicle fleet industry to the attention of Members. It covers industry comments, trends and developments in Australia and around the world. This publication is available to Members and Non-Members.
The Australasian Fleet Management Association’s news site is designed to inform and stimulate discussion whilst bringing the latest and developing issues impacting on the vehicle fleet industry to the attention of Members. It covers feature articles highlighting the success of its Members and seeks to share innovations around sustainability, the environment and safety of the mobile workplace.
This site is available to Members and Non-Members and click the below button
Professional Development Forums
Professional Development Forums are the foundation stones of your continuing education and career advancement. AfMA organises multiple Professional Development Forums throughout Australia in VIC, NSW, QLD, SA, WA, TAS and Auckland, New Zealand.
The Chapter Committees select topics of high-interest to your local concerns with special expert guests presenting intricate and highly-valuable educational information and tools you won’t find in a Google search. Beyond broadening your knowledge, they also provide an opportunity to network with industry peers in a relaxed and casual setting.
The Fleet Forums are open to the wider industry – you don’t need to be a member to attend. They’re an ideal first step in discovering what it is like to be an AfMA Member and we encourage you to contact the office about coming along if you’re considering Membership with AfMA.
The professional development Forums, podcasts are created and are only available to members and provides an additional resource for the Professional Development Forums and compliment the foundation stones of your continuing education and career advancement.
WHS Guide to Vehicles as a Workplace
Vehicle use in road traffic is the most significant contributor to work-related traumatic injury.
This guide is for firms, organisations and individuals who use vehicles for work purposes on the road networks of Australia or New Zealand.
The guide describes a process for dealing with road traffic hazards in line with work health and safety (WHS) legislation and road traffic safety (RTS) principles. It covers all vehicle use in road traffic and complements other legislative requirements that apply to businesses whose primary purpose is transport, such as bus, truck or taxi operators.
This guide forms the basis for two x 30 minute courses designed to help those with responsibility for work health & safety and the mobile workplace to understand their responsibilities and processes to eliminate or mitigate risk.
These courses are available to purchase for $50 each for AfMA members or $100 for non-members.