Fleets exist to support and facilitate a number of requirements and choices the organisation has defined to achieve the successful completion of the organisation’s mission.
The characteristics of your fleet, tool of trade vehicles, employee entitlements as part of the remuneration package, salary sacrifice or novation options to their employees and the needs of each group will require evaluation.
This evaluation will take into consideration both hard (the distance to be travelled in a year) and soft (meeting the organisations image) issues.
Decisions may also be influenced by the geographical distribution of drivers, varying work-related needs and broad policy considerations.
An understanding of the mission and goals of the employer will ensure that appropriate fleet management decisions are made.
Many of the soft issues are difficult by nature and may be somewhat hard to measure in numerical terms. However, much of the effort will be based on numbers that are available from independent sources.
On occasion it will be more of a value judgement than a numerical evaluation and many factors will depend on the judgment used in determining accurate estimates.
Of great importance is the fact that you are applying a structured approach to defining the vehicle needs. The next stage is then to identify which vehicle makes and models meet your needs and then perform a lifecycle cost analysis.
This process should be completed every time a vehicle acquisition is being considered, whether the vehicle is either new or used.
The following matrix will assist in making visible those vehicle characteristics required for each function