AfMA Corporate Partners

The Australasian Fleet Management Association has undertaken the task of presenting this most important of business activities in a system format, a collection of interrelated tasks and activities taking place in a legislative, business and social context and environment.

The use of transport activities is an integral component in the successful completion of the business model. However, the use of vehicles for or on behalf of an organisation gives rise to a number of risks. Often the organisations third highest cost, behind premises and payroll, fleet if not optimally managed can have significant negative implications for the organisation ranging from financial loss to legal action.

As with any management activity there are many views and opinions as to how best to manage it effectively and efficiently; it is one of many different approaches. The manual is not meant to be an all encompassing, it simply sets out a model that identifies issues required to be addressed and ways in which this might be achieved.

CONTROL DOCUMENTS

The Principles of Managing the fleet

The use of transport activities is an integral component in the successful completion of the business model. Read More

The Management of the Fleet

The use of transport activities is an integral component in the successful completion of the business model. Read More

WORKPLACE ROAD SAFETY

Risk Management Review and Analysis

Risk management is required to be more than a checklist of hazards that organisations need to avoid. Read More

Safety Mission Statement

The company recognises that providing the opportunity for employees and their families to drive. Read More

Safety Policy

The organisation must outline its policy regarding safety and transportation. Read More 

Chain of Responsibility

Chain of Responsibility (COR) legislation was introduced to regulate ‘Regulated Heavy Vehicles’. Read More 

Fatigue Management

For the purpose of this procedure we have categorised Fatigue Management. Read More 

The Fleet Managers Role

Regardless of whether the organisation manages its fleet internally or externally there is still an explicate need for a manager of the fleet. Read More 

Management Buy In

Effective management of the organisation’s resources is the goal of any management activity. Read More 

Managing Risk

An organisation’s risk profile for work related transport activities is determined by the nature of its business and its culture towards a safety environment. Read More 

Self Assessment Audit Tool (Assessing Fleet Management Practices)

The relationship between the organisations business activities is multi levelled and multi faceted. Read More 

Benchmarking Policy

While it is good to seek best practice through benchmarking with others there are times when the structure and characteristics of a system present some difficulty for direct comparisons. Read More 

Overview Management Responsibilities

There is increasing pressure being placed on companies to ensure that workplace safety is adequately addressed and managed. Read More 

RECRUITMENT AND SELECTION

The Driver

The vehicle has become a central feature of our lives, granting us unparalleled personal mobility through wider access to jobs. Read More 

New Employee Request

The purpose of this procedure is to outline the way in which the company will identify its transport activities and match the driving requirements and skill level. Read More

Pre-Employment Checks

The purpose of this procedure is to outline the way in which the company will undertake driver qualification and reference checks. Read More 

Interstate and Overseas Drivers

The purpose of this procedure is to outline the way in which new or transferred employees with interstate or overseas licenses will be authorised to drive the company supplied vehicle or an employee owned vehicle on company business. Read More 

Ongoing Driver Checks

The purpose of this procedure is to outline the way in which the company will undertake ongoing driver qualification checks to ensure that the company is not exposed to operational risk when transport activities are being undertaken on its behalf. Read More 

INDUCTION PROGRAMS

Driver Training

The purpose of this procedure is to define how the company will ensure that all drivers, employees and partners/family, have the necessary information and training to drive on behalf of the company or in company supplied vehicles. Read More 

Alcohol and Drug Policy

The purpose of this policy is to outline the company procedure for dealing with the work related driving while under the influence of medicines and illegal substances. This policy applies both during and outside business hours. Read More 

Driver Distraction

The purpose of this policy is to outline the company procedure for addressing the issue of driver distraction. Read More 

No Smoking Policy

The purpose of this procedure is to define the company policy regarding smoking and company vehicles. Read More 

FLEET SELECTION AND MAINTENANCE

Selecting the Fleet (Meeting the Transport Need)

The organisation needs to define the process of how it will identify its transport needs and match that with the appropriate levels of driving skill. Read More

Fit for Purpose Evaluation

The purpose of this procedure is to ensure that the transport activity is clearly identified and that the vehicle used to complete that task is ‘Fit for Purpose’. Read More 

The Vehicle

It is true to say that the automobile has a major influence on society. Annually, half of all new vehicle registrations are for fleets and the company vehicle is an established feature of our corporate operations and culture. Read More 

Whole of Life Costing

Determining whole of life costs is one of the most important steps of the vehicle selection process. Read More 

Personal Use of Company Vehicles

The purpose of this procedure is to outline the permitted personal use of company supplied vehicles. Read More

Company Vehicle Assignment

The purpose of this procedure is to outline the allocation and use of company supplied vehicles performing activities on behalf of the company. Read More 

Novated Leasing

The purpose of this procedure is to outline the way in which novated lease vehicles may be used on company business. Read More 

Use of Personally Owned Vehicles (Grey Fleet Vehicles)

Grey fleet is a term used to identify those vehicles that are employee-owned vehicles and used on company business. Read More 

Rental Vehicles

The purpose of this procedure is to outline the way in which alternative transport will be acquired when the company supplied vehicle or an employee owned vehicle that is authorised to be used on company business is temporary unavailable for use. Read More 

Routine & Preventative Maintenance

The purpose of this procedure is to define how the company will ensure that vehicles receive a level of routine and preventative maintenance to reduce the likelihood of equipment failure and unscheduled breakdowns. Read More 

Fair Wear and Tear

Lack of attention to preventative measures, misuse or neglect is the main reasons fleet vehicles suffer from excessive wear and tear. Read More 

Fuel Reduction Initiatives

The purpose of this policy is to outline the company procedure for reducing fuel use and vehicle emissions associated with work related driving. Read More 

Alternate Fuelled Vehicles

The purpose of this policy is to outline the company procedure for evaluating the use of alternate fuels. Read More 

VEHICLE CRASH INVOLVEMENT

The Incident

With 50% of road incidents involving a vehicle at work it is only a matter of time before an employee’s vehicle and/or a company vehicle is involved in an incident. Read More 

Trauma Management

The purpose of this procedure is to define how the company will respond to employees’ and their families’ needs after involvement in a motor vehicle incident. Read More 

Incident Management

The purpose of this procedure is to define how the company will review and respond to incidents, infringement notices and analysis of fleet data. Read More 

TRAINING AND EDUCATION

The Driver's Handbook

This handbook has been designed to provide you with information you may require whilst driving either a Company provided vehicle or driving on company business. Read More 

Route Planning

Planning the journey, or route planning, is one of the most important activities in the management of the transport activity. Read More 

Overloading & Load Restraint

The purpose of this procedure is to define how the company will ensure correct loading and load restraint in vehicles used on its behalf. Read More 

Hazardous Materials

The purpose of this procedure is to outline the process of how the company will manage the transportation of hazardous materials (HM’s). Read More 

AfMA Corporate Partners